Office Administrator

About the Team

The GSMA is a complex, diverse and global organisation. The delivery of best-in-class finance is critical to the performance and growth of the organisation.

The Finance team is tightly integrated into the organisation, highly respected and utilised in a range of operational and strategic roles.

The Finance team is predominantly based in London with regional staff located in Spain, USA, Mainland China and Hong Kong.

What the hiring manager says

The position offers the opportunity to work for an international organisation with a global client base encompassing a broad range of products and services.

The Shanghai and Beijing offices enables staff to work with a variety of subject experts and as well as providing exposure to key stakeholders within the global team.

The seasonal nature of our business also means an interesting and varied role throughout the year.’’

Senior Manager, Corporate Services

About the Role

  • Initially reporting to the Senior Manager, Corporate Services, you will be focused on supporting the activities of the Shanghai and Beijing offices, as well as Chinese compliance and local regulations.
  • You will be the main Facilities lead for the Beijing office, with quarterly travel to the office.
  • Your daily responsibilities include running general Facilities operations such as greeting visitors, setting up meeting rooms, dealing with post and couriers, maintaining the office common area and stocking refreshments.
  • You will assist with the on-boarding of new starters, the off-boarding of leavers and visa invitations for staff travelling to China.

  • You will lead the review of expense claims for staff based in China, ensuring all claims are in line with GSMA policy and that all documentation has been received.
  • You will also work with the Accounts Payable team based in London to settle Chinese supplier invoices and ensure that the correct documentation is provided for local compliance purposes.

  • You will also be involved in ensuring we maintain our tax compliance and input Fapiao verification, record keeping and filing.
  • About You

    The role requires a dedicated and motivated individual who is able to work as part of a team. You must be proactive and diligent, with a willingness to learn and develop their skills.

    The ideal candidate will demonstrate :

  • Fluent Chinese and English communication skills, both oral and written;
  • The ability to prioritise tasks;
  • Strong levels of customer service, both internal and external;
  • Effective time management, ability to remain calm when under pressure to meet deadlines;
  • Competency with tools such as Outlook and Microsoft Office;
  • Prior administrative and office management experience is essential;
  • Prior finance experience is beneficial but not required.
  • About the GSMA

    The GSMA represents the interests of mobile operators worldwide, uniting nearly 750 operators with more than 350 companies in the broader mobile ecosystem.

    Our mission is to further the strategic, commercial, technological, developing world and advocacy interests of our members.

    The GSMA produces industry-leading events such as MWC Barcelona, MWC Shanghai, MWC Los Angeles and the Mobile 360 Series conferences.

    Every day we work to harness the power of mobile to achieve our industry purpose Intelligently Connecting Everyone and Everything to a Better Future through four main activities :

  • We provide strategic direction and thought leadership to our members
  • We drive collaborative industry programmes aimed at maintaining operator relevance in the digital world
  • We advocate for the industry to regulators, policymakers and society as a whole
  • We convene the broad mobile communications ecosystems and adjacent industry sectors at our industry-leading events.
  • What We Offer

    Working at the GSMA offers you unparalleled access to the mobile industry. We offer a chance to truly shape the direction of mobile, whatever your role.

    By joining the GSMA, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, genuinely fascinating and industry-

    changing projects and a stimulating and dynamic environment designed to enable you to flourish.

    In addition to architect-designed offices and competitive compensation, our benefits include fantastic learning & development opportunities, generous holiday allowances, four additional days off for professional development and many others.

    We offer a working environment that reflects our organisational values. We also hire in line with our values and recruit candidates who demonstrate a strong affinity with these 7 principles :

  • DREAM BIG - Demonstrate vision and insight to lead the industry forward
  • BE BOLD - Have the courage to take risks and make tough decisions
  • OWN IT - Take full accountability for your decisions and actions
  • WORK AS A TEAM - Collaborate to deliver impactful results
  • DO THE RIGHT THING - Conduct yourself with honesty and integrity at all times
  • SHOW RESPECT - Treat others as you would expect to be treated
  • LOVE WHAT YOU DO - Bring passion and pride to your work
  • 申请
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