New Business and Administrative Coordinator

Full-Time Who YOU Are Are you a natural story teller with a love of Marketing? Do you love social media and KOLs across Weibo, TikTok, Xiaohongshu, Youku Tudou, etc.

  • Do you find yourself thinking differently than the average person? Do you see connections and opportunities no one else perceives?
  • If so, this may be your dream job. BEN is seeking a New Business and Administrative Coordinator to play an important role on our Strategy and Operations team in our Shanghai office.

    The ideal candidate is dynamic, proactive, collaborative, creative, detail oriented, organized, and feels a rush when a job is done exceptionally well.

    If you enjoy a challenge finding creative solutions in today’s ever-evolving digital landscape, we want you. The New Business and Administrative Coordinator is responsible for contributing to new client acquisition and brand strategy by keeping up on industry updates and trends, creating best in class new business presentations, and managing internal processes and documents.

    The Coordinator is a key resource, across departments, and works cross-functionally with Strategy and Operation, Client Development and Client Services teams.

    Who WE Are The (BEN) connects global brands to consumers through the power of popular entertainment. From the world-leading product integration platform to the global leader for rights clearances and representation (), the Branded Entertainment Network helps elevate projects, amplify brands, and captivate audiences.

    Our team is global, with offices in Los Angeles (headquarters), New York, Shanghai, London, and Provo. Branded Entertainment Network is privately held company, wholly owned by Bill Gates.

    At BEN, we recognize that our employees are the key to the company’s success and work hard to maintain our incredible company culture.

    While BEN is a well-established organization and a recognized industry leader with a rich history of integration and licensing success stories, we have not abandoned our start-up mentality.

    BEN continually evolves branding strategies through artificial intelligence and predictive modeling to meet the unique needs of our clients.

    To that end, BEN is results-oriented, client-centric, and highly creative organization which offers candidates the opportunity to learn from the best and the brightest in this dynamic industry.

    BEN offers a competitive benefits package and promotes an environment which supports our core values of Passion, Accountability, Teamwork, and Inclusion.

    Responsibilities :

  • Prepare presentations for clients to be used in pitches to major brands and ad agencies
  • Assist in tracking records, pipeline, and meetings calendar related to new business opportunities
  • Research and continuously add to knowledge of KOL trends, platform updates, changes / news related to KOL marketing. On a rolling basis, synthesize these learnings into materials which can be shared with BEN colleagues and current or prospective clients.
  • Contribute to prospective and existing client success by sharing ideas and proposing solutions throughout the pre-sales process

  • Prepare and edit emails and other correspondence as needed
  • Keep stock of office supplies and place orders when necessary
  • Participate in meetings with current or prospective clients as needed to help educate them on BEN processes or potential solutions / strategies that have been created for them
  • Assist with planning and execution of Shanghai events, when needed
  • Assist in communicating details and deliverables to the legal team for the preparation of campaign contracts
  • Provide support on calendar coordination between internal stakeholders
  • Other duties may be assigned
  • Qualifications and Skills Required :

  • Bachelor’s degree
  • Min 1 years’ experience in a sales support or sales coordinator role and / or 1 years’ experience in KOL marketing field (marketing firm, working for a major KOL, etc.)
  • Must be enthusiastic and spirited, have a friendly disposition and a positive attitude
  • Must have strong written and oral communication skills; self-motivated and a strong attention to detail
  • Must be able to work efficiently and effectively under tight deadlines
  • General proficiency in Microsoft Office required, as well as the ability to quickly understand and learn any propriety BEN software programs (familiarity with additional programs such as Photoshop, Operative or Salesforce is a plus)
  • Self-starter who is eager to learn and to get the job done
  • Attention to detail
  • Strategic problem solver
  • Basic understanding of marketing and advertising terms and processes
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