Admin Manager (China)
Shanghai, China

Arup is a global firm of planners, designers, engineers and consultants with over 12,000 employees working in more than 92 offices across more than 40 countries.

The firm is the creative force behind many of the world’s most innovative and sustainable projects. Our Asia offices employ over 3,000 staff and are engaged in prestigious multi-disciplinary projects covering buildings, infrastructure, transportation, structural, environmental and industrial areas.

We embrace diversity and inclusion in all aspects including individual differences and open-mindedness.

Currently we are looking for a capable and independent individual for the following position as part of the multi-disciplinary team.

Responsibilities :

  • Responsible for planning, organizing and managing office facilities, office renovation and relocation projects and lease renewal for office premises.
  • Oversee the procurement and tendering process of office supplies, furniture, equipment and inventory maintaining system.
  • Manage all-rounded general administration service including reception, mailing, housekeeping, printing matters, travel desk and deliverables in compliance with the statutory regulations, Company internal policies and guidelines etc
  • Develop and implement corporate administration policies and procedures and keep reviewing and updating if necessary.
  • Organise company events and functions such as annual dinner, Christmas parties, guest visit etc.
  • Perform budget planning and control, prepare regular reports and analysis to ensure a ration resources allocation.
  • Liaise with Building management offices and relevant parties in the areas of maintenance, building facilities and general services.
  • Participate in ad-hoc project as and when required
  • Qualifications & Experience required :

  • Degree or above in Business Administration, or related discipline
  • At least 10 years of relevant experiences from sizable companies in which at least 5 years at supervisory role in leading a team with subordinates in different functions of the department
  • Solid experience in handling renovation, interior fitting out work, office relocation and facility management.
  • With good technology sense in Audio & Video, telephone system, printing out solution and video surveillance systems is an advantage.
  • Good understanding of business support and establish rapport with all levels of people with strong business sense
  • Strong negotiation, communication and supervisory skills
  • Proficiency in Microsoft Office applications
  • Proficiency in written and spoken English and Chinese
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