P2P Specialist
Global Support
Shanghai
2天前

The P2P Specialist is expected to assume the following key responsibilities plus any other reasonable duties as required :

Payments

  • Responsible for generating payment runs (scheduled and urgent)
  • Ensure all payment runs are signed off by authorised signatories and that treasury have been advised of payment amounts prior to runs
  • Resolve payment rejection queries
  • Write off unpresented cheques
  • General purchase ledger maintenance and reporting
  • Provide exceptional customer service to internal and external customers at all times
  • General administration duties
  • Invoice & Query

  • Uploading & processing of invoices / payment request forms
  • General purchase ledger maintenance and reporting
  • Debit balance dispute resolution
  • Maintenance and matching for PO Orders
  • Managing exceptions on PO orders
  • Manage the business rules in VIM for PO and Non PO invoices
  • Handling and resolution of invoice queries
  • Provide exceptional customer service to internal and external customers at all times
  • General administration duties
  • Travel & Expenses

  • Process colleague’s expenses.
  • Monitor and chase submission of corporate card expense claims where appropriate
  • Ensuring that any regional legislative analysis is completed and timely
  • Validation and review of coding of automated expenses
  • Ordering of colleagues Currency Advances and reconciliation of related expenses.
  • Dealing with all employee / business expense queries
  • Provide exceptional customer service to internal customers at all times
  • General administration duties
  • Admin Support

  • Daily office administration matters, including stationary purchasing, courier and so on.
  • Office facility management and asset management.
  • Support office relocation / renovation projects.
  • Work as compliance officer for SH office to ensure records and documents are maintained in accordance;
  • Translates contracts / documents as necessary.
  • Other tasks as needed
  • PEOPLE MANAGEMENT RESPONSIBILITIES

  • General duty of care to colleagues
  • Work collaboratively across teams / businesses
  • Act as a role model to others
  • Provide help and a buddy system to other members of the team depending upon your level (SSC Specific)
  • SKILLS & ABILITIES

  • Good communication skills with the ability to build good relationships with a wide range of stakeholders, internal departments and key contacts
  • Proficient skills in Excel, Word and Outlook are essential
  • Remain approachable under pressure
  • Knowledge and ability to use relevant internal systems
  • Act with integrity, tact and diplomacy
  • Work as part of a team
  • Ability to complete a variety of related tasks
  • Pro-actively solve problems
  • Excellent Customer Service skills
  • Good time management skills
  • Ability to be flexible within role
  • Excellent oral and written communication skills
  • KNOWLEDGE & QUALIFICATIONS

  • Good knowledge and understanding of P2P processes within specific area of expertise :
  • Queries & Payments
  • Travel & Expenses
  • Best practice in P2P
  • A thorough knowledge of SAP or Oracle system preferable
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