Office Administrator
My Job Tank
Beijing, CN

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems.

Boeing has employees throughout China, including Boeing subsidiaries and joint ventures. Boeing Capital also has an office in Hong Kong.

Boeing is the largest foreign customer of China's aviation manufacturing industry, and the company forecasts that over the next 20 years, China will be Boeing's largest airplane customer.

Boeing Beijing Office is currently seeking an Office Administrator, who is under general supervision. The administrator will support Boeing Commercial Airplane Sales team, Boeing Capital China team, and Boeing China Legal team in areas of secretarial, administrative support and business relevant activities and events, and a liaison amongst staff and other applicable areas.

Job Responsibilities

  • Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
  • Collects and compiles data to provide visibility of status for traveler's review and / or signature.
  • Creates edits and maintains electronic and written communication.
  • Tracks and maintains information relative to department and business operations.
  • Verbally communicates a wide variety of information to multiple audiences.
  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  • Prioritizes and schedules management-level employee time and availability for efficient use of time.
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
  • Orders and maintains office supplies.
  • Plans and implements logistics for internal and external events.
  • Provides guidance for less experienced employees.
  • Works under limited supervision.
  • Qualifications

  • Candidate must be eligible working in China.
  • At least 4 years related office administrative experience in a multinational company, Bachelor degree preferred.
  • Effective communication and interpersonal skills with customers / partner, internally within the team and with management.
  • Professional skill in Microsoft Excel, PowerPoint, and Word applications.
  • Experience in Concur is preferred.
  • Demonstrate excellent written and verbal communication skills.
  • Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow.
  • High standard of honesty and integrity.
  • Fluent in Mandarin and English in both speaking and writing.
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