Senior Analyst
Jones Lang LaSalle, IP, Inc
Dalian, LN

Key stakeholders

  • Internal : Transaction Managers, Account managers, Transition Managers
  • External : Clients and their teams
  • Direct reports

    Duties & responsibilities

    A high degree of independence is required on a day to day basis

  • Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
  • Primary duties and responsibilities include the following :

  • Liase with internal and external parties to obtain appropriate lease documentation
  • Manage document workflow to ensure team responsibilities are completed in a timely manner
  • Generate monthly reporting package for client which includes critical date and portfolio summary reporting
  • Complete an audit of works completed by JLL's Lease Administration teams
  • Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
  • Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
  • Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
  • Obtain and review landlord invoices to ensure adherence to lease requirements
  • Generate Accounts Payable reporting and prepare invoices for payment
  • Perform Accounts Receivable reporting
  • Generate Accounts Receivable reporting and communicate with client on outstanding payments
  • Complete all duties with a focus on cost avoidance for our clients
  • Obtain, track and report on Insurance and Security deposit matters (where applicable)
  • Communicate with clients, landlords and tenants when required
  • Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
  • Prepare monthly client invoices (where applicable)
  • Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
  • Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
  • Training of new staff members when required
  • Best practices

  • Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager Lease Administration);
  • Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager Lease Administration);
  • Performance objectives

  • To deliver exceptional Lease Administration services to JLL clients
  • To cross-check and verify abstracts and system data;
  • To audit and review system reports and system data for accuracy
  • To deliver relevant and accurate reporting to JLL clients
  • Key skills

  • Strong attention to detail and good organizational, interpersonal skills required;
  • Knowledge of real estate leases and accounting would be useful;
  • Demonstrated ability to maintain and manage accurate data;
  • Demonstrated ability to prioritise work within tight operational and financial deadlines;
  • Good interpersonal skills to operate as a pro-active member of a small core team;
  • Positive approach to meeting clients’ needs;
  • Sound computer skills in Microsoft Word and Excel;
  • Experience in using a property management / lease administration system.
  • Employee specification

  • University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
  • A minimum of 3-5 years’ industry experience required either in the corporate environment, third party service provider or as a consultant;
  • Fluent in written and spoken English, Chinese and Japanese
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