Thorough understanding of the SCALA system (Materials Management System).
Responsible for the accurate, timely receipt and strict accountability of all goods and services received by the Hotel.
Ensures the timely clearance of all freight from forwarders, customs clearance of inbound freight, and other activities required to ensure prompt delivery of imported materials to the Hotel.
Ensures proper documentation of all receiving activities, including local and imported materials.
Responsible for the timely and accurate processing of all receipts into the Hotel's computer system, including the daily reporting of all receiving activities to Materials Manager and the Accounting Department.
Ensures prompt processing of all vendor's credit requests and vendor's credit memos, as well as the prompt return of rejected products to vendors.
Ensures the security and maintenance of a clean and organised receiving area, including the receiving office, receiving dock, and adjoining areas.
Assists in monthly inventory counts and reconciliation.
Ensures all items received from the suppliers or contractors meet the Hotel requirements and specifications.
Ensures the quantities of all items received are accurate to the purchase order.
Ensures NO expired items or goods have been received from suppliers / vendors.
Strictly adheres to all policies with regard to the receiving / issuing of items / goods in the Hotel.
Responsible for the accurate, timely issuing of items to respective departments.
Ensures proper documentation of all issued items.
Ensures all items issued to departments are in good conditions.
Ensures the First In First Out procedure is being observed when issuing out items to user departments.
Ensures the security and maintenance of a clean and organised receiving area, including the Materials Office, receiving dock, and store areas.
Ensures monthly inventory counts are being carried out as per the Hotel's Policies & Procedures.
Ensures all items are stored in the right temperature and designated sections / racks in accordance to Hyatt standard or otherwise specified by Hyatt.
Ensures NO expired items are being issued to the user department.
Reports to Materials Manager for necessary action on any slow moving items prior to the expiry date.
Strictly adheres to all policies with regard to the issuing of items / goods in the Hotel.
Ensures all items in the store are accurately recorded in the store inventory.
Ensures all proper documents with approval are received prior to issuing out any items from the store.
Works closely with the Purchasing Clerk to ensure all items received from the suppliers or contractors meet the Hotel's requirements and specifications.
Ensures the cleanliness of the stores at all times.