Provides administrative support to Dir of F&B and Executive Chef and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
Types, files, and upkeeps all private and confidential matters related to the department.
Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
Prepares the relevant materials for all meetings : Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
Checks and updates employees’ attendance records for Division Head’s approval and obtain individual employee’s signature before forwarding it to Paymaster.
Carries out any other reasonable duties and responsibilities as assigned
Possess a Diploma in Secretarial Study or equivalent in work-related training and experience.
Excellent organization and coordination skills, able to follow through.
Well developed computer knowledge, particularly in the use of MS Office and email.
Typing speed of 40 wpm or more.
Able to utilize various office machines, ie calculator, facsimile, photocopy machine.
Minimum two years work experience as a Secretary / Senior Clerk in a hotel or big company.
Preferable knowledge of Travel / Hotel Industry.