Secretary to Director 总监秘书
Mercedes Benz
Beijing, Beijing, China
3天前

Objective of job

  • Secretarial and administrative support to Director
  • Cross-department and external communication
  • Daily support to the department; Coordinate on all matters with office logistics & maintenance
  • Project support assigned by supervisor
  • Main tasks

    Daily Support to Director

  • Provide secretarial and administrative support to Director
  • Receive and arrange phone calls and visitors
  • Organize Director’s schedule, arrange meetings, events, appointments based on instruction
  • Assist in archiving and scanning of documents for Director
  • Travelling arrangements for Director (hotels, flights, transportations, etc.)
  • Daily reimbursement and signature management
  • Drafting meeting minutes and distribution
  • Cross-Department Coordination and external communication

    Administrative Support to Department

  • Coordinate office logistics & procurement activities within department, maintenance
  • of office facilities, coordination for IT assets and related folders regular check.

  • Newcomers’ orientation and settle-down.
  • Handle administration& communication correspondence for department. Assist in distribution
  • and delivery of physical communication materials

  • Travel arrangement for HQ visitors.
  • Miscellaneous administration activities
  • Project support assigned by supervisor

    Qualification

    Skills general skills, personality traits

    Good implementation and organization capability, good communication skills in English and Chinese

    Well organized, logical thinker, integrity and attention to details

    Strong interpersonal skills and good team player, especially good sense of intercultural communication in a multinational company

    Basic knowledge of purchasing process is a plus

    Experience and education

    Bachelor degree or above, major in Business Administration, International Economics, etc

    At least 1 years of related experience, working experience in auto industry is a plus.

    Management and leadership skills

    Having good team spirit and willing to work under pressures.

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