Secretary to Director 秘书
Daimler Mobility Services

Objective of job

  • Office Management and organization
  • Support director and team daily operation
  • Main tasks

  • Secretarial Support to Director
  • Be responsible for Director’s daily schedule, incl Meeting / Appointment / Business Trip arrangement
  • Prepare daily work folder and priority meeting folder, check and prepare slides, doc., do documentation and archive.
  • Sort our, classify and dile all Director’s documents
  • Signature management
  • Handle reimbursement issue
  • Team Administrative Work
  • Handle admin requestments from E4 managers;
  • New policy / system information transmit; Processing and collection HR requirement within department;
  • Organize and facilitate Department meetings;
  • Organize and coordinate Cross-department events;
  • Screen to control interruptions to Director, arrange amenities as needed;
  • Office management : stationery ordering, department inventory tracking, etc.
  • Assist department head to monitor and coordinate projects / tasks status
  • Be responsible for visitor’s Invitation Letter application;
  • Provide assistance to international visitors- Hotel reservation, airport pick-up, meeting / schedule arrangement, etc
  • Communication
  • Communicating with internal and external parties on day to day business work
  • Researching and gathering informations as required by Director
  • Agile Working Mode Support
  • Kanban & Electronic Kanbo tool maintainence.
  • Other tasks related to Agile working mode : Projects support, Retrospective, utilization, etc.
  • Education

  • University Degree in English, Business Administation or a related area or the equivalent combination of education and / or experience
  • Experience

  • 2-3 years working experience in administrative work or office management, prior experience in Daimler China is preferred
  • Specific Knowledge

  • Excellent command of spoken and written English and Mandarin, German is a plus
  • Good interpersonal communication skills
  • Strong analytical and problem-solving skills
  • Basic Project Management Knowledge and experience
  • Basic Knowledge of Procurement management
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